Accounts Receivable
Full Time • Main Office
Responsive recruiter
Replies within 24 hours
Benefits:
- 401(k) matching
- Company car
- Competitive salary
- Dental insurance
- Free food & snacks
- Free uniforms
- Health insurance
- Paid time off
- Training & development
- Vision insurance
Accounts Receivable Specialist (A/R)
Full-Time | Robles Management LLC
Job Summary
The Accounts Receivable (A/R) Specialist is responsible for managing all incoming payments, reconciling sales from multiple channels, and ensuring accurate and timely collection of funds across all company locations. This role plays a critical part in maintaining cash flow, controlling financial risk, and ensuring that all revenue streams—including in-store sales, third-party delivery platforms, and intercompany transactions—are properly recorded and collected.
Key Responsibilities
1. Revenue & Payment Reconciliation
- Reconcile daily sales from POS (Lightspeed X-Series) with bank deposits
- Monitor and reconcile payments from:
- DoorDash, Uber Eats, Instacart, Grubhub
- Online/website orders
- Identify and resolve discrepancies in payments or missing deposits
2. Accounts Receivable Management
- Track all outstanding receivables and ensure timely collection
- Maintain accurate aging reports (0–30, 30–60, 60+ days)
- Follow up on overdue balances with vendors, partners, or platforms
- Ensure A/R >30 days stays below company target thresholds
3. Intercompany Transactions
- Manage and reconcile intercompany invoices between stores and warehouse
- Ensure all transfers are properly billed and collected within 24 hours
- Work closely with Purchasing and Warehouse teams to validate transactions
4. Payment Tracking & Controls
- Verify that all incoming payments have proper supporting documentation
- Ensure all revenue is tied to:
- POS reports
- Approved invoices
- Delivery platform settlements
- Flag and escalate any irregularities or missing funds
5. Reporting & Financial Accuracy
- Prepare weekly A/R reports for management
- Assist in month-end close (target: by Day 5)
- Maintain accurate records in QuickBooks Online
- Support Controller and CFO with cash flow insights
Requirements
- 2+ years of experience in Accounts Receivable or Accounting
- Experience with QuickBooks Online
- Strong reconciliation and analytical skills
- High attention to detail and organization
- Ability to manage multiple locations and high transaction volume
- Excel proficiency required
Preferred:
- Experience in retail, liquor industry, or multi-location operations
- Experience reconciling third-party delivery platforms
Work Schedule
- Monday to Friday
- Typical Hours: 8:00 AM – 6:00 PM
Compensation: $45,000.00 - $55,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Us
At Mega Wine & Spirits, we’ve been Florida’s preferred choice for wines, spirits, beers, and a wide selection of complementary products for years. We pride ourselves on offering an exceptional shopping experience, combining a vast range of high-quality products with unparalleled customer service. From our humble beginnings to our multiple stores across Florida, we’ve stayed true to our mission: to provide our customers with the best selection, best prices, and best possible experience.
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